Your actions NOW will prevent 40% unnessecary cost, or not.
Pro-activeness is a critical success factor to realize the benefits of your LTMP. It also applies equally, or even more to your management approach. The 2nd qaurter is statistically the period where most preventable failures occur. By planning/scheduling activities and preventative measures timeously can you negate most risks and nthe probability for failures.
The focus of this quarter is primarily ensuring that the property is geared for the pending condition pending season. The objective is to focus on impacted/affected structural items and scheduled activities in the book of life . In the Western Cape are the focus on drainage and moisture degradation.
Below please find a general list of items in your Book of life annual schedule that’s needs to be actioned in the 2nd qaurter. and thus planned and scheduled now in the 1st quarter. Below the list of activties that needs to be finalyzed, now, for the next quarter, as well as steps to follow and quickwins
|Drainage||Drainage channel sub level||Inspect/repair for leaks & clean blockages|
|Drainage||Drainage channels Exterior||Inspect/repair for leaks & clean blockages|
|Drainage||Gutters||Inspect and Repair leaks/blockages|
|Drainage||Gutters||Inspect fit & brackets|
|Drainage||Gutters down pipes||Inspect fit & brackets|
|Drainage||Gutters down pipes||Inspect and Repair leaks/blockages|
|Drainage||Drains (sanitary)||Inspect/repair for leaks & clean blockages|
|Drainage||Drains (sanitary)||Repair cracks around cover/Frame|
|Drainage||Drains (storm water)||Repair cracks around cover/Frame|
|Drainage||Drains (storm water)||Inspect/repair for leaks & clean blockages|
|Lift||Lift||Arrange lift inspection|
|Plumbing||Stop valves/cocks||Inspect for leaks &service|
|Roof||Roof (Sheet)||Inspect for & repair roof leaks|
|Roof||Roof (Sheet)||Inspect & repair rust deterioration|
|Roof||Roof (Sheet)||Inspect waterproofing defects & repair|
|Roof||Roof (Sheet)||Inspect for blockages & clean valleys|
|Roof||Roof (Tile)||Inspect and clean valleys for blockages|
|Roof||Roof (Tile)||Inspect for waterproofing defects & repair|
|Roof||Roof (Tile)||Inspect & restore/replace damaged Tiles|
|Roof||Sat Dish||Repair Defects Sat Dish|
|Roof||Sat Dish||Inspect Sat Dish|
|Safety||Rails (balustrades)||Inspect for rust and repair|
|Safety||Rails (balustrades)||Restore Paint on weathered sections|
|Safety||Rails (balustrades)||Inspect & secure rail & balustrade fasteners|
|Structure||Facea||Inspect & refit nails/screws|
|Structure||Post boxes||Inspect structural integrity & repair|
- Review the item’s metrics on the Property condition report and inspection report in terms of the 5 W’s. Read more about the 5w’s
- Key output: Set of clustered activities that is allocated to a responsible person with a scheduled date confirmed . and book of life is updated.
- Clustering is a key to ensure that costs and quality are optimized , whilst the impact on occupants and admin are minimized.
- Activities completed needs to be validated for completion and quality, prior to sign off . and Book of life updated.
First time LTMP implementations
- Use the 1st qaurter to focus on priority items/defects detailed in the restoration report
As far as appropriate, need the contractor/responsible person confirm that objectives were achieved, rather than merely what work was done. This small perspective tweak , realize 80% better results. Eg. roof waterproofing inspection and service. You want confirmation that the roof will not leak in the next year, not how many meters was sealed.
The structural item is the scope, not defects.
Eg. Using the same water proofing example. The inspection is to validate what needs to be done to ensure that the roof is waterproofed to the extend that no leaks are expected., which may, or not, reveal certain maintenance or restorations requirements.
Clustering is a key approach as mentioned before. Using common sense is the 1st step. Eg a contractor, needing to use a equipment and labor, to inspect and service the roof, can use the same event/ladder/people to do the same for the faceas/gutters and downpipes. This is the basic. Read more on using clustering to save money
In getting quotations from 1 (or 3) contractors can you negotiate a rate that you can “afford”according to your budget. The cost in the ltmp was derived and compared to market norms and should thus be market related. Compare qoutations received to the budget (and CRC margins) and negotiate a better rate where possible (clustering helps with this). Guarantee you, that 95% of the time, you will get it.
Nb. The rate is negotiated , never the quality/extend of the work
PMD can compile a tailored seasonal schedule for your specific LTMP, which can also be expanded to facilitate quotation procurement and even to project manage your entire LTMP. For more information contact us on firstname.lastname@example.org.